Understanding the College Application Process
Applying to college is an exciting step toward shaping your future, but it can also feel overwhelming without the right support. From choosing where to apply to understanding application requirements and deadlines, there’s a lot to manage. Whether you’re aiming for a two-year, four-year, or technical program, knowing the basics of the college application process can help you stay organized and confident as you take this important next step.
At cafécollege, we provide free one-on-one assistance to guide you through the application process, ensuring you meet deadlines and submit accurate applications.

What to Know Before You Apply
Step 1: Explore Your Options
Start by researching schools that match your goals, interests, and budget. Consider:
- Type of school: 2-year (community college), 4-year (university or college), or technical program
- Programs offered: Majors, certificates, or career pathways
- Location: In-state, out-of-state, or close to home
- Cost: Use net price calculators and financial aid pages to estimate your costs
- Campus life: Student support, clubs, housing, and more
Need help figuring it out? Our advisors can help you build a personalized college list that fits your needs.
Step 2: Know What You’ll Need to Apply
To apply to college, know the key parts of the process—most schools require some or all of the following:
- Application form (ApplyTexas, Common App, or school-specific)
- High school transcript
- SAT or ACT scores (if required)
- Essays or personal statements
- Letters of recommendation
- Application fee or fee waiver
Pro Tip: Start early! Gathering these items in senior year—or even junior year—can save you time later.
Step 3: Keep Track of Deadlines
Deadlines matter and they vary by school! There are usually four main types:
- Regular Decision application deadlines are typically January 1. However, check your school’s deadline as some may before or after the common deadline date. Most colleges release their decisions in spring.
- Early Action (EA) is a non-binding option that allows students to apply to colleges early—typically by early to mid-November—and receive a decision in December through February. Students accepted through EA are not required to commit and can still apply to other schools.
- Early Decision (ED) is a binding option for students who have a clear first-choice school. If accepted, the student must enroll and withdraw all other applications. Deadlines are usually in early to mid-November, with decisions released in December or January.
- Rolling Admissions is when colleges review applications as they’re received.
Pro Tip: Be sure to check application deadlines and decision timeframes for the specific colleges you intend to apply to.
Step 4: Complete and Submit Your Applications
Choose the platform(s) your colleges use:
- ApplyTexas is used by most public colleges and universities in Texas.
- Common App is accepted by over 1,000 colleges and universities nationwide.
- Some colleges use school-specific apps. This can be found on individual college websites.
Here are a few things you need to be sure of when you are applying:
- Review each application carefully before submitting.
- Save login info and confirmation emails.
Step 5: Apply for Financial Aid
Don’t miss out on funding—complete the FAFSA application. This gives you access to grants, scholarships, work-study, and student loans.
Visit our Financial Aid page to get started.
Step 6: Follow Up
After you apply be sure to consider the next steps in your college application process:
- Check your email and college portals regularly for updates or missing items.
- Submit transcripts, test scores, or recommendation letters if requested.
- Apply for scholarships (some schools have separate scholarship apps).
San Antonio is home to a variety of higher education institutions, including public universities, private colleges, and community colleges. Explore your options:
Alamo Colleges District
The University of Texas at San Antonio (UTSA)
Texas A&M University-San Antonio (TAMUSA)
Trinity University
University of the Incarnate Word (UIW)
Our Lady of the Lake University (OLLU)
St. Mary’s University
Private Catholic university with a focus on liberal arts and professional programs.
Hallmark University
A private, nonprofit university specializing in aeronautics, healthcare, business, and technology programs.
Get Free College Application Help at cafécollege
Applying to college can be overwhelming, but you don’t have to do it alone. Our advisors can help you choose the right application, complete required documents, and meet important deadlines.